{"id":40225,"date":"2022-11-24T21:29:12","date_gmt":"2022-11-24T21:29:12","guid":{"rendered":"https:\/\/staging.totara.fortyapp.com\/customer-stories\/vehicle-testing-new-zealand-vtnz\/"},"modified":"2024-08-02T20:59:21","modified_gmt":"2024-08-02T20:59:21","slug":"vehicle-testing-new-zealand-vtnz","status":"publish","type":"customer-story","link":"https:\/\/staging.totara.fortyapp.com\/us\/customer-stories\/vehicle-testing-new-zealand-vtnz\/","title":{"rendered":"VTNZ tailors content to multiple groups with audience-based visibility"},"content":{"rendered":"\n
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Vehicle Testing New Zealand (VTNZ)<\/strong>, is powered by DEKRA, the world leaders in safety in more than 50 countries. As the largest provider of vehicle safety assessments in New Zealand, VTNZ is all about making sure that you and your vehicle are safe on the road.<\/p>\n

The Challenge<\/h3>\n

VTNZ falls under the automotive business unit within the Southern Africa & Oceania Region of the DEKRA Global Framework. Being part of such a framework provided VTNZ with the opportunity of collaborating with other business units within the same region. This made it imperative that VTNZ\u2019s LMS could handle multiple organisational frameworks in a way that is smooth and easy to understand.To meet the challenge of hosting multiple organisations within the same Totara Lear<\/a>\u00a0instance, they started looking into how some multi-tenancy extensions could help. They explored the potential of a particular multi-tenancy plugin offered up as a solution alongside several other options, and ultimately narrowed down their choice to three different solutions:<\/p>\n

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  1. Use the multi-tenancy plugin created by Kineo<\/li>\n
  2. Use Totara\u2019s native audience-based visibility<\/li>\n
  3. Use separate instances of Totara Lear<\/li>\n<\/ol>\n

    The Solutio<\/h3>\n

    After careful evaluation and analysis, it became apparent that whilst the proposed multi-tenancy plugin might serve their initial needs, it might go beyond the VTNZ\u2019s business requirements for this project. Multi-tenancy can mean very different outcomes for different organisations, so VTNZ took the time to dig deep into what this meant for them.Taking a more agile approach to the implementation of this project, the team working together decided to revisit the key project outcomes they were looking to achieve:<\/p>\n

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    • Site-wide user-based themes<\/li>\n
    • Multiple organisational landing pages and dashboards<\/li>\n
    • User-based course content<\/li>\n
    • Organisational reporting<\/li>\n<\/ul>\n

        Each of these outcomes were considered in turn and a proposed solution was presented to VTNZ, utilising mostly the native, comprehensive out-of-the-box configuration ability. Together with Kineo, they explored audience-based visibility and how it can be used to create a \u2018multi-tenancy feel\u2019 by having two themes running concurrently for different groups of users.In order to deliver themes based on specific user roles and identities, a free plugin was installed which allowed site administrators to deliver a particular theme based on a user\u2019s custom profile field. The flexibility of Totara Learn made it simple to install the plugin, giving VTNZ the freedom to innovate without requiring extensive customisations. Kineo installed two versions of Kineo\u2019s Self-Service Theme, which has an array of options for Kineo\u2019s customers to own their theme through configuration settings. The themes were then mapped to their respective audiences, and were appropriately named so it would be easy for VTNZ admins to maintain:<\/p>\n

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      • VTNZ Self-Service Theme<\/li>\n
      • DEKRA Self-Service Theme<\/li>\n<\/ul>\n

        Once tenant hierarchies (or organisational hierarchies) were added, Totara Learn\u2019s audience functionality was used to group users based on their associated organisation. Dynamic audiences were created by specifying a series of rule sets for audience membership. Since there would only be two themes, it was best practice to catch all by using negative rules in one of the instances. This meant that there should be technically zero users who were not captured.The rules were:<\/p>\n

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        • VTNZ Theme \u2013 RULESET: Profile field is VTNZ Self-Service Theme<\/li>\n
        • DEKRA Theme \u2013 RULESET: Profile field is not VTNZ Theme<\/li>\n<\/ul>\n

          Through the use of audience-based visibility, they now have the freedom to use these audiences in various ways around the LMS to restrict visibility of elements like homepage dashboards, courses and reports. With the freedom to design and innovate, they are able to represent both organisations and their overall look and feel.<\/p>\n

          The Results<\/h3>\n

          VTNZ is very happy with its Totara Learn platform and their newfound freedom to choose, along with the fact that Kineo\u2019s simple Totara Learn solution design works so effortlessly. With the use of audience-based visibility to support disparate organisations, members of each organisation are able to enjoy a branded and customised experience with little or no interactions with one another \u2013 giving them the freedom to learn.<\/p>\n

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          \u201cAudience-based visibility has enabled VTNZ to create capacity for other business units within the DEKRA Global Framework.\u201d \u2013 Technical Training Manager<\/p>\n<\/blockquote>\n

          With Totara Learn\u2019s comprehensive range of available features and out-of-the-box functionality, VTNZ were able to cut their costs in half. With help from their Solution Architect from Kineo, VTNZ enjoyed the freedom to save, and they were able to use their remaining budget on other features to create better learning experiences.The key to the success of the VTNZ Totara Learn project was taking the time to look at what the organisation needed rather than jumping headfirst into a solution. This was crucial to ensure that the architecture was built to last and support VTNZ\u2019s business and learning needs long into the future. Thanks to Kineo and Totara Learn, VTNZ now has the freedom to innovate and add new features, themes and even organisations further down the line.